#Class scheduling update#
#Class scheduling manual#
#Class scheduling registration#
#Class scheduling software#

Maintaining all scheduling functionality in one place saves planning and facilities teams valuable time and resources.

#Class scheduling software#

Ad Astra is locked down to view only for all schedulers until the next term schedule is published.Īll room changes after ORD must be made by OUR.Class scheduling software allows campus registrars, professors and students to schedule academic courses, exams, meetings and other events in one inclusive solution.

Phase 6: ORD Occurs – End of Scheduling Cycle

#Class scheduling manual#

Colleges should complete all manual scheduling at least two weeks prior to term start (rare extenuating circumstances allowed).

If it did not, then you must drop the room assignment in Ad Astra prior to canceling the section in PeopleSoft. You must confirm that the change automatically occurred in Ad Astra.

Changes in PeopleSoft may not be automatically changed in Ad Astra.

#Class scheduling registration#

Changes to a scheduled course must be made following protocol if registration has already occurred in course.

Scheduler’s must first acquire permission from other region to use another area’s non-GP classroom.

Colleges continue to schedule courses in PeopleSoft and manual assign room in Ad Astra until ORD of term.

Scheduler’s security is changed again to allow them to make manual changes for course belonging to their college only in their specific region and/or all of the designated GP (general purpose) classrooms across the entire University.

Phase 4: Scheduling and Room Assignment – GP rooms released

Colleges continue to schedule courses in PeopleSoft and manual assign room in Ad Astra.

Scheduler’s security is changed again to allow them to make manual changes for course belonging to their college only in their specific region.

Phase 3: Scheduling and Regional Room Assignment – 2 Week Duration

One final optimization is published and imported into PeopleSoft.

OUR runs optimization multiple times for the entire University at the same time.

Optimization reports will be provided to colleges for review, as possible, to better assist communicating with OUR.

OUR will be in constant communication with colleges during this time for feedback in what preferences may need updating to get as many courses automatically scheduled correctly as possible.

OUR runs optimization multiple times for each college individually.

OUR reserves the right to decrease or increase the capacity cutoff of manual room assignments based on overall needs of the University.

These class sections are marked as do not optimize so the room assignments do not change.

OUR manually assigns room for any courses with capacity of 150 or higher.

PeopleSoft course section information for the upcoming term(s) is loaded into Ad Astra.

Colleges complete phase 1 scheduling for Optimization.

ORD of current active term (not the upcoming term that is being scheduled at this phase) usually occurs during this time and is when all scheduler’s security changes to view only as only OUR can make room changes for classes after ORD.

Concentrate on every detail of course sections except room location.

Colleges notified to begin scheduling/adjusting courses in PeopleSoft.

Schedule copied from prior like term (Summer to Summer, Fall to Fall, or Spring to Spring) in PeopleSoft.

Class Schedule Development Meeting hosted.

#Class scheduling update#

Colleges maintain update ability to change rooms for term until the ORD date of term.Specific training documents have been prepared to walk users through the preference creation process.Security access needs to be granted by OUR before you can begin. Preferences are submitted to OUR or updated via a survey found on SharePoint.The Class Scheduling Cycle Pre-Phase: Preparation If you have questions, please contact us. Please select from the left-hand menu to learn more about each of these areas. the support for use of the Schedule Planner tool.the planning and development of the academic class schedule using both PeopleSoft and Ad Astra and.Class Scheduling in the Office of the University Registrar includes